Job Description

The Project Coordinator is an instrumental role in the execution of client programs and is a critical part of our team. The individual will support the Account Team in day-to-day project tasks, and work to ensure that our programs and projects are running smoothly. He/she will lead the organization and collection of requirements/assets/information for each project, update and clearly communicate project status and ensure deadlines are met. The Project Coordinator will operate in a fast-paced, dynamic agency environment where every day is different.

The ideal candidate must be detail oriented, flexible, hard-working and committed to providing exceptional service and work for our clients. Key responsibilities include guiding projects through the briefing and creative process, assisting with resource allocation, asset and content curation, scheduling and facilitating reviews, approvals, and delivery of final assets.

Responsibilities:

• Support Account Team across several clients in all areas of 160over90 offerings including (but not limited to) administrative tasks, project management, creative development, research, budgeting, team organization, etc.
• Coordinate with other departments, account members, and key stakeholders to ensure that any additional needs of the team are clearly defined, planned, and executed appropriately based on each incoming project request.
• Document meetings and follow up with individuals or teams for proper next steps after kick-offs, reviews, etc.
• Oversee the operations and processes that are needed for each unique project.
• Move deliverables through internal routing and track the stages and priorities for each project to ensure all projects are on time and flag when there are concerns with scope
• Help to identify competing priorities among the account team to ensure focus is being placed on the right projects at the right time
• Proactively identify and escalate potential problems regarding timing, prioritizations and clarity on project deliverables to creative services managers 
• Work with cross functional team on developing and communicating timelines
• Assist in scheduling kickoffs, run-throughs, statuses, and recap meetings in order to provide internal teams with necessary support and direction
• Send regular updates to stakeholders regarding project status in addition to communicating updates in weekly/as-necessary functional meetings.
• Other job-related duties as specified by your manager.

Qualifications/Knowledge/Skills/Abilities:

• An undergraduate degree from a 4-year college. Agency Experience is a plus.
• Strengths in prioritization and time management – ability to build out timelines, breakout a phased approach to projects, and schedule internal reviews 
• Ability to manage day-to-day relationships with account teams and other departments
• Ability to problem-solve independently and in groups
• Ability to multitask and manage multiple projects in a fast-paced environment
• Collaborative team player that takes initiative
• Exceptional attention to detail and organizational skills
• A deep investment and interest in the work – needs to be proud of the process and output, must care
• Ability to proofread documents and provide quality control
• Ability to communicate professionally and clearly through email and in-person
• Advanced level proficiency in Microsoft Excel, Word, Outlook and PowerPoint.

160/90 is an equal opportunity employer committed to a diverse and inclusive work environment.