Description

POSITION TITLE: Promoter Relations Manager

COMPANY: INDYCAR

REPORTS TO: Vice President, Promoter Relations

POSITION LOCATION: INDYCAR Offices, Speedway Indiana

FLSA STATUS: Exempt

WORKER CATEGORY: Full-Time

COMPANY SUMMARY:

Penske Entertainment is a leading provider of world-class sports and entertainment. The organization consists of three prominent entities:

• Indianapolis Motor Speedway is the world’s largest spectator sporting facility and annually hosts the world’s most prestigious auto race: the Indianapolis 500 presented by Gainbridge.
• INDYCAR is the Indianapolis-based governing body for North America's premier open-wheel auto racing series, the NTT INDYCAR SERIES, and its developmental series, INDY NXT by Firestone.
• IMS Productions is a multifaceted broadcast and multimedia division that helps bring INDYCAR and IMS events to life for global audiences.

The Penske Entertainment experience is fast-paced, diverse and impactful. Through its business units, the organization reaches audiences on an international scale, focused on delivering exceptional products from start to finish.  Employees of Penske Entertainment are challenged daily in a demanding, yet rewarding environment that is best suited for dedicated professionals who want to reach their ultimate potential amid the excitement, tradition, and pageantry of the World’s Greatest Race Course and our premier open-wheel racing series.

POSITION SUMMARY:                  

The Promoter Relations Manager is responsible for assisting the VP, Promoter and Media Partner Relations (“VP”) with managing the relationship with INDYCAR Promoters and the development and facilitation of INDYCAR’s strategy for improving IndyCar Series events.

SPECIFIC DUTIES:

Promoter Relationship Development and Management

• Generally, assist VP with managing the Promoter relationships, including but not limited to the following:
• Lead the Promoter onboarding process, including providing new Promoters all necessary orientation information and establishing the Manager as the Promoter’s first contact for questions or requests to INDYCAR
• Serve as the day-to-day liaison to Promoters on behalf of INDYCAR to address all Promoter needs at all points during the year
• Schedule and develop the agenda, and lead all pre-event calls with Promoters leading up to the applicable IndyCar Series events
• Manage the development, organization, and distribution of all follow-up information after pre-event calls, and generally developing the first-line management plan of all issues that arise prior to the applicable IndyCar Series event
• Compile information and develop the post-event after-action reports for VP’s review prior to distribution to Promoters
• Lead scheduling, logistical planning, and booking of other regular meetings/calls with Promoters, including annual (or bi-annual) Promoter summit
• Assist VP with development of effective communication strategies to Promoters regarding relevant INDYCAR initiatives
• Draft and send regular communications on behalf of and in consultation with VP on a timely basis as directed, and assist with the preparation of presentations to internal stakeholders and Promoters as directed
• Assist with solicitation of feedback from Promoters regarding improvements to future races, and compile and organize responses from Promoters in order to create INDYCAR’s plan to address issues identified
• Continue to develop motorsports knowledge and deepen industry relationships to continue to foster strong INDYCAR-Promoter relationships

IndyCar Series Event Contract Management

• Serve as manager and “expert” on INDYCAR’s event agreements between INDYCAR and Promoters, meaning Manager will maintain complete knowledge of each of INDYCAR’s and Promoter’s obligations under the event agreements
• Serve as the in-house and external resource and liaison for the first-line communication of all issues/conflicts between INDYCAR and Promoters, including assessing party obligations under the applicable event agreement and communicating such analysis to VP and conducting any follow-up necessary
• Ensure Promoter contract terms are adhered (including payment schedule, risk and insurance requirements, etc.), assist with management of INDYCAR and Promoter logistical deliverables by venue, and communicate with Promoters regarding the same

QUALIFICATIONS:

Supervisory Responsibilities

• This position does not have supervisory responsibilities

Education

• Bachelor’s degree preferred

Skills/Experience

• Minimum of 7 years’ experience, knowledge and relationships in motorsports,
• Very well-organized and strong ability to multi-task and handle changing priorities
• Demonstrated ability to manage master calendar and calendars of internal cross-functional teams
• Excellent written and verbal communication skills
• Strong interpersonal skills, pleasant demeanor, and client-service minded approach
• Ability to take complex projects to completion and overcome distractions
• Strong team player and demonstrated success working with cross-functional teams
• Strong typing skills and proficient in Microsoft Word, Power Point, and Excel

Travel/Work Hours

• This position is required travel to IndyCar Series events as needed and in coordination with VP to ensure a representative of the department is present at each event.

• The position requires flexibility due to being an event-driven business. Traditional and non-traditional work hours expected.
• Must be able to answer calls/emails after hours and on the weekends.

PHYSICAL DEMANDS: 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• Physical demands consist primarily of sitting, standing and walking.
• Must be able to see and hear in the normal range with or without correction and communicate verbally and in written form with great facility and must be able to be understood.

• Must have the stamina to work long hours and must be willing to work an irregular schedule, which may include weekends or evenings.
• Occasional work outdoors requires physical strength and stamina to endure extreme heat, cold, rain and other conditions.

WORK ENVIRONMENT: 

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Work is mainly performed in an office environment and in close proximity to other workers.
• The employee will be exposed to those conditions normally encountered in a business office environment.
• The employee is faced with frequent interruptions and must meet with others on a regular basis.
• Work is occasionally performed outdoors, which may expose the employee to various weather conditions.
• The noise level in the work environment can be loud, due to professional racing events. 

COMPANY BENEFITS:

Full-time employees enjoy a very competitive benefit package. Benefits include Medical (including tax-advantaged Health Savings Account), Dental, Vision, 401(k) with 100% company match up to 5%, Paid Vacation, Personal & Sick Days, 10 Paid Holidays, Company Paid Life Insurance, Short-Term & Long-Term Disability, Paid Maternity/Paternity Leave, On-site Workout Facility, and more.

EQUAL OPPORTUNITY EMPLOYER:

Penske Entertainment provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, genetic information, amnesty or status as a covered veteran in accordance with applicable federal, state and local laws. The Company complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities and/or events.